Program Assistant
University of Utah
Salt Lake City, UT
Full-time
Education
Posted on April 24, 2024
Announcement
Details
Open Date
04/04/2023
Requisition Number
PRN13575N
Job Title
Program Assistant
Working Title
Nature and Human Health Program Assistant
Job Grade
C
FLSA Code
Nonexempt
Patient Sensitive Job Code?
Type
Non Benefited Staff / Student
Temporary?
No
Standard Hours per Week
up to 19 hrs/week
Full Time or Part Time?
Part Time
Shift
Day
Work Schedule Summary
Is this a work study job?
No
VP Area
U of U Health - Academics
Department
00198 - Parks Recreation and Tourism
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$14-16/hour
Close Date
Job Summary
Nature and Human Health- UT/Alliance is seeking a part-time program assistant who will be primarily responsible for administrative tasks including (but not limited to) website development, maintaining databases, running social media, and assisting with logistics related to program implementation. Activities are shared between two related programs, one in Utah [Nature and Human Health-Utah], the other at the national level [Nature and Human Health-Alliance]. Team work and collaboration are valued. Funding is secure for two years, with the strong possibility of further support.
Resources: Nature and Human Health-Utah; REI Cooperative Action Fund Nature and Human Health- Alliance | Nalini Nadkarni's Website
Responsibilities
1. Assists Program Manager in day-to-day operations such as responding to emails, managing calendars, and basic budget/accounting work.
2. Assists with general administrative support, including recording and archiving meeting notes, assisting with grant proposals, preparing budget reports, and supporting work related to publications and articles
3. Develops, oversees, and manages program websites ( NHH-UT, NHH-Alliance, Nalini Nadkarni's website), social media, public relations activities, and an “umbrella” database of people and existing programs related to nature and human health
4. Compiles, sorts, and organizes data for entry into a database, distributes program information, and assists in program research.
5. Responds to queries from and coordinates activities with other departments, the community, and program partners.
6. Assists in the creation and distribution of program materials, forms, and general correspondence.
7. Carry out other related tasks as assigned by the Program Manager
8. Other duties as assigned.
Problem Solving
Incumbents in this position are expected to be familiar with the department's policies and procedures and have working knowledge of University and department organizations and procedures in order to answer and assist staff and visitors. Incumbents are also expected to demonstrate sensitivity to others' needs while being understanding and helpful on the job.
• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Associate's degree in a related field or equivalency (2 years related work experience may be substituted for 1 year of education) required. Two years of related experience, ability to use logic and reasoning to prioritize tasks, expertise using MS Office software, and demonstrated human relation and effective communication skills also required. Database experience preferred. Bachelor's degree in a related field may be preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
One year of related experience, ability to use logic and reasoning to prioritize tasks, expertise using social media and website design, and demonstrated human relation and effective communication skills also required. Writing, Zoom/remote work experience, website development and maintenance, and strong communication skills are preferred.
Program planning and implementation experience preferred. Bachelor's degree in a related field is preferred. Prior experience working in an academic setting is preferred. Candidate should be comfortable with professional writing and speaking to a range of constituents, including academics, community partners, the public, and policy-makers. A list of references is desirable.
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Details
Open Date
04/04/2023
Requisition Number
PRN13575N
Job Title
Program Assistant
Working Title
Nature and Human Health Program Assistant
Job Grade
C
FLSA Code
Nonexempt
Patient Sensitive Job Code?
Type
Non Benefited Staff / Student
Temporary?
No
Standard Hours per Week
up to 19 hrs/week
Full Time or Part Time?
Part Time
Shift
Day
Work Schedule Summary
Is this a work study job?
No
VP Area
U of U Health - Academics
Department
00198 - Parks Recreation and Tourism
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$14-16/hour
Close Date
Job Summary
Nature and Human Health- UT/Alliance is seeking a part-time program assistant who will be primarily responsible for administrative tasks including (but not limited to) website development, maintaining databases, running social media, and assisting with logistics related to program implementation. Activities are shared between two related programs, one in Utah [Nature and Human Health-Utah], the other at the national level [Nature and Human Health-Alliance]. Team work and collaboration are valued. Funding is secure for two years, with the strong possibility of further support.
Resources: Nature and Human Health-Utah; REI Cooperative Action Fund Nature and Human Health- Alliance | Nalini Nadkarni's Website
Responsibilities
1. Assists Program Manager in day-to-day operations such as responding to emails, managing calendars, and basic budget/accounting work.
2. Assists with general administrative support, including recording and archiving meeting notes, assisting with grant proposals, preparing budget reports, and supporting work related to publications and articles
3. Develops, oversees, and manages program websites ( NHH-UT, NHH-Alliance, Nalini Nadkarni's website), social media, public relations activities, and an “umbrella” database of people and existing programs related to nature and human health
4. Compiles, sorts, and organizes data for entry into a database, distributes program information, and assists in program research.
5. Responds to queries from and coordinates activities with other departments, the community, and program partners.
6. Assists in the creation and distribution of program materials, forms, and general correspondence.
7. Carry out other related tasks as assigned by the Program Manager
8. Other duties as assigned.
Problem Solving
Incumbents in this position are expected to be familiar with the department's policies and procedures and have working knowledge of University and department organizations and procedures in order to answer and assist staff and visitors. Incumbents are also expected to demonstrate sensitivity to others' needs while being understanding and helpful on the job.
• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Associate's degree in a related field or equivalency (2 years related work experience may be substituted for 1 year of education) required. Two years of related experience, ability to use logic and reasoning to prioritize tasks, expertise using MS Office software, and demonstrated human relation and effective communication skills also required. Database experience preferred. Bachelor's degree in a related field may be preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
One year of related experience, ability to use logic and reasoning to prioritize tasks, expertise using social media and website design, and demonstrated human relation and effective communication skills also required. Writing, Zoom/remote work experience, website development and maintenance, and strong communication skills are preferred.
Program planning and implementation experience preferred. Bachelor's degree in a related field is preferred. Prior experience working in an academic setting is preferred. Candidate should be comfortable with professional writing and speaking to a range of constituents, including academics, community partners, the public, and policy-makers. A list of references is desirable.
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a related Associate's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
- * How many years of related experience do you have? (related experience includes assisting with program planning & implementation, compiling & organizing data, dissemination of information, creation & distribution of program materials, etc.)
- Less than 1 year
- 1 year or more, but less than 2 years
- 2 years or more, but less than 4 years
- 4 years or more, but less than 6 years
- 6 years or more
- * Please indicate your skill level in the use of Microsoft Excel:
- Basic
- Intermediate
- Advanced
- * Please indicate your skill level in the use of Microsoft Word:
- Basic
- Intermediate
- Advanced
Required Documents
- Resume
- Cover Letter
- Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
- Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
