Program Coordinator - Reliability & Maintainability Center
University of Tennessee, Knoxville
Knoxville, TN
Full-time
Management
Posted on April 24, 2024
MR08
The Reliability and Maintainability Center (RMC) within the Tickle College of Engineering is seeking a Program Coordinator interested in working in a team environment supporting internship programming and fiscal and human resources functions. UTK is recognized by Forbes magazine as one of America’s best places to work and offers competitive benefits that can be reviewed here: UT Benefits
The University of Tennessee, Knoxville, is the state’s flagship research institution, a campus of choice for outstanding undergraduates, and a premier graduate institution. Enrolling 31,700 students, the campus is located within the foothills of the Great Smoky Mountains and beautiful East Tennessee. As a land-grant university guided by its VolVision strategic plan, it is committed to excellence in teaching, research, scholarship, creative activity, outreach, and engagement. In all its activities, the university aims to advance the frontiers of human knowledge and enrich and elevate society. The university values seeking knowledge, leading with innovation and integrity, advancing diversity and inclusion, engaging locally and globally, and embracing the responsible stewardship of resources.
Reporting to the Assistant Director, the Program Coordinator will serve as the RMC internship Program Coordination recruiting, interviewing, and matching students with member companies, attend recruiting events, set up and host conferences, communication sessions, and materials related to the internship program, coordinate with communications to post recruiting positions on the website, handle the conference and Board of Advisor’s meeting administrative and setup support. This role will also process and review financial transactions such as but not limited to invoices, ledgers, contracts, tracking expenditures, internal transfers for the department, and provide some human resources support for hiring documents, transactions, policy compliance direction for faculty/staff, and time entry.
Qualifications :
Required Education and Experience:
• A high school diploma or GED and five years of office environment work, program management, event planning, project management, and/or financial experience.
Knowledge, Skills, and Abilities:
• Excellent oral communication and writing skills.
• Proficient in Microsoft Office 365 (specifically Word, Excel, and PowerPoint)
• Strong customer service skills
• Ability to meet strict deadlines.
• Ability to set up event materials (arrange chairs/tables, etc.)
• Ability to prioritize and manage simultaneous projects.
• Strong organizational and attention to details.
• Ability to learn and utilize technology (Example: Internet/On-line Resources, SAP GUI, and 25Live.)
• Ability to work occasional early mornings, nights, and weekends.
Preferred Education and Experience:
• Associate degree in business, HR, or a field related to the position’s duties with 4 years of a combination of experience in an office environment, program management, event planning, project management, and/or financial experience.
• Bachelor’s degree in business, HR, or a field related to the position’s duties with 3-4 years of a combination of experience in an office environment, program management, event planning, project management, and/or financial experience.
• Experience using CRM and invoicing programs.
• Experience involving education or related student support programs and/or student recruiting.
Preferred Knowledge, Skills, and Abilities:
• Working knowledge of UT fiscal and/or HR policies
• Project management skills
• Knowledge of job search elements such as resumes, interviewing, networking and of search etiquette.
Application Process:
For full consideration, applicants must electronically submit a letter of interest, resume, and the name, address, email, and phone number of three professional references to the Human Resources online Taleo System.
