Operations and Executive Coordinator
The Operations and Executive Coordinator will be responsible for a variety of administrative support tasks, which may include domestic and international travel arrangements, calendar management, answering phones, drafting correspondence and processing expenses. They may be responsible for scheduling and coordinating logistics for special events and/or meetings, purchasing, central filing, mailroom operations, facility management, telecommunications, and/or reception. They will use available systems and resources to maintain, track, and research data, and to produce and review reports. They will apply established processes and practices in order to improve effectiveness and to document program procedures for reference by staff. They will coordinate activities with multiple variables, set realistic deadlines and manage the timeline. The Coordinator may handle inquiries about business unit activities and assist in the development of program materials and correspondence. They will work cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. The Coordinator may communicate on behalf of their supervisor or the Montana State Director with internal and external sources, including staff, donors, vendors, and businesses in order to coordinate arrangements, convey information, and ensure successful execution of program.
Responsibilities include:
- Perform duties under general supervision and established guidelines;
- Make day-to-day decisions within the scope of work assignments and prioritize work independently;
- Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to supervisor;
- Demonstrate sensitivity in handling confidential information;
- Does not supervise any staff, but may supervise volunteers, interns, or temporary staff;
- Financial responsibility may include purchasing, processing invoices, depositing donations and payments, contracting with vendors, and assisting with budget tracking;
- Serve as a team member for assigned projects;
- Be willing to travel, work overtime, and work evenings and weekends as needed; and
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain
Minimum Qualifications:
- Bachelor’s degree and 1-year experience or equivalent combination.
- Experience in business writing, editing, and proofreading.
- Experience organizing time and managing diverse activities to meet deadlines.
- Experience performing one or more administrative processes.
- Experience working and communicating with a wide range of people.
The starting salary range for the position is $43,000 - $44,000 depending on qualifications and experience. This position reports to the Director of Finance and Operations, coordinates tasks and logistics for the Montana State Director and will be based in Helena, Montana.
To apply for job ID 52795, submit your materials online by using the Apply Now button at https://careers.nature.org/ by 11:59 PM EST on February 5, 2023. Need help applying? Visit our recruitment page or contact applyhelp@tnc.org.