Coordinator of Administrative Projects
Tarrant County College District
Fort Worth, TX
Full-time
Administration / Clerical
Posted on April 18, 2024
Please view posting details below. To apply to this posting, please click the link above.
Position Information
Job Title
Coordinator of Administrative Projects
Posting Number
F006039
Position Status
Full Time
Assignment Length
This field only applies to Faculty
Grant Funded
No
Category
APT
Class Code
15
Starting Pay
$61,484
Special Note
Commensurate with education and experience
Location
District
Department
DT Chief Operating Officer
Job Summary
The Coordinator of Administrative Projects is responsible for organizing and coordinating all aspects of administrative projects within their supported area.
Primary Duties and Responsibilities
Essential Performance Requirements*
- Completes a broad variety of administrative projects, including managing an extremely active calendar of appointments; completing expense reports and payment of invoices and contracts; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
- Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature, determines appropriate course of action, referral, or response
- Acts as the first line of contact for the supported area; receives all incoming calls and forms of correspondence for the supported area; routes them accurately and appropriately
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that are crucial to the smooth operation of the supported area
- Prioritizing conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
- Facilitates cross-divisional coordination and outreach to ensure the supported area has timely and accurate information regarding activities, events, initiatives, and appointments
- Conveys information to internal and external partners in a comprehensive, accurate, and effective manner
- Drafts budget reports and summaries for the supported area
- Participates on behalf of the College in external community organizations and associations
- Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
- Completes all required training and professional development sessions sponsored through the Tarrant County College (TCC) Institute
- Supports the mission, values, goals, and principles of the College
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Required Minimum Qualifications
- Bachelor's degree
- Three (3) years of professional work experience
- Valid driver's license with an acceptable driving record
- Expert-level written and verbal communication skills
- Ability to work flexible hours that may include evening and weekends
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Highly resourceful team player, with the ability to also be extremely effective independently
- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
- Forward-looking thinker, who actively seeks opportunities and proposes solutions
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Demonstrated ability to work effectively in a collaboration oriented environment
- Excellent organizational skills; detail-oriented
- Excellent customer service and interpersonal relationships
- Commitment to the open-door admission policy and philosophy of the comprehensive community college
Physical Demands – The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment – The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.
Accommodations
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
Special Instructions Summary
Posted
03/27/2024
Posting Contact Summary
Should you have questions specific to this position please contact the following individual
Contact
HR Talent Acquisition
*
hrtalentacquisition@tccd.edu
Applicant Documents
Required Documents
- Resume / Curriculum Vitae
- Unofficial Transcripts
- Cover Letter
- Certification / License
- Military/Foster Care Preference Documentation
Required fields are indicated with an asterisk (*).
- * Please select the highest level of education you have completed.
- High School Diploma / GED
- 60 or more College Credit Hours
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Doctorate Degree
- None of the above
- * Please list any certification or licensure you have that is directly related to this position.
(Open Ended Question) - * How many years of professional work experience do you have?
- None
- 1 year
- 2 years
- 3 years
- 4 years
- 5 or more years
- * Please describe your experience (responses are used to determine eligibility).
(Open Ended Question) - * Do you currently possess, or are you able to obtain by time of hire, a valid TX Driver's License without record of suspension or revocation in any state?
- Yes
- No
- * How would you rate your level of experience using word processing, spreadsheet and presentation software (i.e. Microsoft Word, Excel, PowerPoint)?
- Advanced
- Intermediate
- Beginner
- None
- * How would you rate your experience with web-based software?
- Advanced
- Intermediate
- Beginner
- None
- * How long have you been in your current role with TCC?
- Less than 6 months
- More than 6 months
- I am not a current TCC employee
- I am a current TCC student employee
