Legal Administrative Assistant – Public Safety Division #75397

Who May Apply: Open to all qualified applicants

Date Posted: 4/1/2024

Closing Date: 4/15/2024

Position Salary Range: $22.74 - $30.68 / hourly; $47,481 - $64,059 / annually

Job Summary

The Office of Attorney General Keith Ellison has a clear mission: we help Minnesotans afford their lives and live with dignity, safety, and respect.  We are a dynamic group of dedicated professionals who choose public service as a calling, and we are actively and intentionally committed to supporting an internal culture that affirms that calling. The Office is one of Minnesota’s largest public law offices and as of 2024, has been recognized as a Star Tribune Top Workplace Minnesota for three years in a row and Top Workplace USA for three years in a row.

The Office of the Minnesota Attorney General is currently seeking a Legal Administrative Assistant (Legal Secretary) in the Public Safety Division in our Town Square Tower office location. Specifically, this position will support attorneys, paralegals, and investigators as directed by the supervisor. 

The work includes but is not limited to preparing legal documents and briefs, efiling, filing, serving legal documents, opening and closing files, retaining records, and occasionally transcribing documents.

This position may be eligible for a hybrid work environment after successful completion of onboarding and training.

Minimum Qualifications

Legal administrative assistant experience or training that demonstrates the following skills and abilities:

• Skill in:
  • Using legal terminology and procedures sufficient to draft documents and correspondence
  • Preparing and processing legal papers and correspondence
  • Organizing and maintaining law libraries, documents, and case files
  • Word processing sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communications, ensuring they are properly formatted, grammatically correct, and error-free
  • Data entry sufficient to maintain accurate records and reports
  • Customer service sufficient to respectfully engage with clients, coworkers, and customers, when handling difficult or complex problems and resolving escalated complaints or disputes

• Ability to create, file, retrieve, and destroy electronic records according to retention data schedules

Preferred Qualifications

• Completion of a legal secretary, legal administrative assistant, or related post-secondary training program or certification; OR two or more years as a legal secretary
• Skill in data entry sufficient to:
  • Locate, identify, and correct data entry errors
  • Receive and review source documents, compare documents to database information, and edit documents
• Knowledge of eFiling procedures in various courts

Why Work For Us 

Diverse Workforce Our differences make us stronger and leveraging them helps us create a workforce where everyone can thrive. The State of Minnesota is an equal opportunity employer. We are committed to embedding diversity, equity, inclusion, and accessibility at our workplace. We do this by developing strong leaders and advocates, increasing cultural competence, fostering understanding among all employees, and removing institutional barriers and attitudes that prevent employees from advancing as far as their talents will take them. We prohibit discrimination and harassment of any kind based on race, color, creed, religion, national origin, sex (including pregnancy, childbirth and related medical conditions), marital status, familial status, receipt of public assistance, membership or activity in a local human rights commission, disability, genetic information, sexual orientation, gender expression, gender identity, or age.

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 12 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Federal Public Service Student Loan Forgiveness Program

Programs, resources, and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

An Equal Opportunity Employer

The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive service to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.