Assistant Vice President, Advancement Operations & Campaign Planning
Loyola University Chicago
Chicago, IL
Full-time
Management
Posted on April 12, 2024
Position Details
Position Details
Job Title
ASST VP ADVANCEMENT
Position Number
8101415
Job Category
University Staff
Job Type
Full-Time
FLSA Status
Exempt
Campus
Chicago-Water Tower Campus
Department Name
DEVELOPMENT & DONOR SERVICES
Location Code
DEVELOPMENT & DONOR SERVICES (03635A)
Is this split and/or fully grant funded?
No
Duties and Responsibilities
The Assistant Vice President, Advancement Operations & Campaign Planning (AVP) will report to the Vice President of University Advancement and serve as a member of the Loyola University Executive Leadership Team (ELT). The AVP oversees a business unit (Advancement Operations & Campaign Planning) comprised of the following functional units:
The AVP will work closely with LUC colleagues as well as campus partners and is expected to establish high-functioning, collaborative relationships and model an approach to problem-solving and program enhancement that centers user experience. This opportunity will be fulfilling for an experienced leader in higher education advancement who approaches their work with initiative, creativity, and emotional intelligence and can build and motivate high-performing teams.
MAJOR RESPONSIBILITIES
Qualifications
n/a
Computer Skills
Supervisory Responsibilities
Yes
Required operation of university owned vehicles
No
Does this position require direct animal or patient contact?
No
Physical Demands
None
Working Conditions
Irregular Hours
Open Date
03/28/2024
Close Date
Special Instructions to Applicants
Diversity and Inclusion Statement
Diversity, Equity, and Inclusion
As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Posting
https://www.careers.luc.edu/postings/27869
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Details
Job Title
ASST VP ADVANCEMENT
Position Number
8101415
Job Category
University Staff
Job Type
Full-Time
FLSA Status
Exempt
Campus
Chicago-Water Tower Campus
Department Name
DEVELOPMENT & DONOR SERVICES
Location Code
DEVELOPMENT & DONOR SERVICES (03635A)
Is this split and/or fully grant funded?
No
Duties and Responsibilities
The Assistant Vice President, Advancement Operations & Campaign Planning (AVP) will report to the Vice President of University Advancement and serve as a member of the Loyola University Executive Leadership Team (ELT). The AVP oversees a business unit (Advancement Operations & Campaign Planning) comprised of the following functional units:
- Campaign Planning
- Information Services & Reporting
- Prospect Management & Prospect Research
- Data Integrity & Gift Processing
- Gift Administration
- Data Governance & Project Management
The AVP will work closely with LUC colleagues as well as campus partners and is expected to establish high-functioning, collaborative relationships and model an approach to problem-solving and program enhancement that centers user experience. This opportunity will be fulfilling for an experienced leader in higher education advancement who approaches their work with initiative, creativity, and emotional intelligence and can build and motivate high-performing teams.
MAJOR RESPONSIBILITIES
- Provides vision and leadership for Advancement Operations & Campaign Planning business unit. Sets annual strategic priorities for the business unit; leads and monitors progress toward the business unit's approved goals. Develops detailed project work plans, timelines, and budget. Maintains project assignments; monitors workloads and resources to meet project requirements. Provides dedicated leadership and management to a team of Advancement Operations & Campaign Planning professionals, with a focus on goal setting, performance management, and staff professional development within Advancement Operations & Campaign Planning functional units. Leads business unit to develop, document and train on processes and protocols.
- Serves as the internal leader of a data-driven culture. Oversees the development and execution of reports for tracking and reporting on new commitments, projecting fundraising performance, assessing engagement, and other business needs. Monitors progress against annual fundraising and advancement goals, reporting on various performance metrics throughout LUC. Leads analytics and reporting efforts for LUC to ensure leadership and management are making business decisions backed by data, trends, and models.
- Develops and oversees the business unit's functions and teams by establishing performance goals, metrics, and clarity with an awareness of contemporary privacy rules in terms of integration of data and sensitive information.
- Creates efficiency and automation of transaction processing and reporting. Ensures effective deployment of technology supporting the operations. Engages in strategic planning; effectively utilizes financial investments and selects and implements tools to enhance workflow.
- Partners closely with the Vice President for Advancement, the senior leadership team, academic leaders, and campus partners to plan and execute high-level goals and operational elements of a comprehensive campaign, including discrete campaign projects and institutional priorities within the comprehensive campaign. The AVP and the Campaign Planning function will serve as key partners with the VP and Executive Leadership Team to devise, manage, report on, and achieve the strategic goals of the campaign and vision for philanthropy at Loyola University Chicago throughout critical milestone goals that ensure successful completion.
- Leads and provides strategic direction to the Prospect Management and Prospect Research function, ensuring its continued growth and success. Designs and builds a comprehensive program to identify, define, grow, evaluate, and track the prospect pool. Develops mechanisms and processes to facilitate the seamless movement of prospects through the development cycle, and manages the annual and campaign prospect pipeline, ensuring timely and effective processes for proactive and reactive assignments. Establishes and maintains best practice methodologies for research techniques, reporting templates, and all process documentation.
- Provides leadership and supervision to the Data Integrity and Gift Processing function, and ensures all charitable contributions are recorded promptly and in compliance with IRS rules, CASE guidelines, and internal policies and procedures. Implements cutting-edge data maintenance techniques, including audits, automations, and data visualizations, to ensure the integrity, reliability, accuracy, and confidentiality of records.
- Provides oversight of the Information Services & Reporting function, ensuring its continued growth and success. Supervises and partners closely with the university CIO to support the implementation of long-range strategic plans for Advancement's information technology systems, IT needs and activities, and data security. Maintains an in-depth understanding of stakeholders' business and proactively offers business process improvements and solutions to improve efficiencies. Provides oversight of CRM conversion in partnership with central Information Technology Operations teams.
- Ensures successful management and completion of a large-scale CRM conversion by the Data Governance & Project Management function, including managing the scope, budget, and timeline of the conversion, ancillary product implementations, workflows, and timelines, and business process documentation, design codification, and systematic, structured training for tools, policy, and systems.
- Works closely with the Gift Administration function by overseeing gift documentation (new gift agreements, and attestations for relevant previously undocumented gifts), and maintaining documentation and oversight of fund establishment and usage. Partners with the team to ensure that gifts, commitments and donor intent are appropriately documented and aligned with policy, process and regulatory controls, and that potential risks and concerns are identified and managed.
- Perform other relevant duties as requested or assigned.
Qualifications
- Deep appreciation for, and an ability to articulate the educational mission and aspirations of Loyola University Chicago.
- Stature, professional experience, and relationship building skills to engage, motivate, and support the Vice President for University Advancement, high-caliber administrative and academic leadership, staff, and colleagues.
- Proven ability to expand and strengthen partnerships with administrative colleagues, superiors and supervised staff, ideally in a complex research-intensive higher education institution.
- Demonstrated ability to facilitate communication across regarding multi-unit planning, budgeting, human resource and information technology opportunities for win-win partnerships across the University, resulting in a thorough and inclusive planning and execution process.
- Deliberate agility, flexibility, and intellectual prowess to build alliances across the University.
- Superb strategic vision and leadership and management experience, providing staff with the direction, motivation, and support needed to continually surpass ambitious goals.
- Results-oriented professional comfortable with quantitative performance measurement with excess initiative and sound judgment.
- Collaborative team player with superlative interpersonal skills.
- Proven competence in developing and implementing management information tools, data mining, and data modeling that produce actionable findings.
- Network administration experience within a multi-unit organization.
- Excellent influencing and communication skills and impeccable writing ability.
- Dedicated to developing, documenting and training on processes and protocols for the business unit.
- Genuine team player with a creative manner of approaching issues and devising sound solutions based on good judgment and collaboration.
- Highly advanced facilitation skills to promote partnerships across the university resulting in a thorough and inclusive development planning and execution process.
- Inspirational leader with the ability to motivate, mentor, and leverage a team's existing capacity to strengthen performance, deepen dedication, and incentivize all members of the advancement community to define and embrace high-performance.
- Unquestioned integrity and sound judgment, as well as a sense of perspective.
- Substantial direct experience with at least 8 years of fundraising management experience is required. Preferred candidate with a master's degree, or bachelor's degree, supplemented with demonstrated credentials and experience equivalent to 10-12 years.
n/a
Computer Skills
Supervisory Responsibilities
Yes
Required operation of university owned vehicles
No
Does this position require direct animal or patient contact?
No
Physical Demands
None
Working Conditions
Irregular Hours
Open Date
03/28/2024
Close Date
Special Instructions to Applicants
Diversity and Inclusion Statement
Diversity, Equity, and Inclusion
As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Posting
https://www.careers.luc.edu/postings/27869
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Public Job Posting
- Internal Job Posting
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Website
- Other
- * Why do you want to work for Loyola University Chicago?
(Open Ended Question) - * Do you have a minimum 7 years of experience in advancement/development/fundraising with primary responsibilities that include managing operations, gift processing, technology, data and information services, and/or prospect management and research or related experience?
- Yes
- No
- * What is your current position, and how does it prepare you for the responsibilties in this position?
(Open Ended Question) - * Please indicate your years of experience in a supervisory role:
- None
- Less than one year
- One to three years
- Three to five years
- Five to seven years
- Seven to ten years
- More than ten years
- * Do you have a Master's degree in higher education or related field?
- Yes
- No
Required Documents
- Resume
- Cover Letter/Letter of Application
- Writing Sample
- Other Document
