Coordinator- Office of Multicultural Affairs
Lehigh University
Lehigh University is an affirmative action/equal opportunity employer and does not discriminate on the basis of age, color, disability, gender, gender identity, genetic information, marital status, national or ethnic origin, race, religion, sexual orientation, or veteran status. Lehigh University provides comprehensive benefits including partner benefits.
Provides administrative and secretarial support to the Office of Multicultural Affairs. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community.
This position is a Grade: 7-37.5 with an approximate salary range of $36,090-$43,330 and is subject to change based on experience, skills and qualifications
Lehigh University offers a comprehensive and family friendly benefits package which includes but is not limited to Health Care, Retirement and Educational benefits. Information can be found on our website at https://hr.lehigh.edu/benefits
Position Number: S75690
1. Performs clerical and receptionist responsibilities
• Greets all guests to the Office of Multicultural Affairs, ensuring all feel welcomed and part of the community.
• Prepares and submits student payroll and maintains confidentiality regarding payroll and records.
• Receives and/or handles incoming calls.
• Receives and processes incoming and outgoing mail.
• Creates and distributes weekly emails/newsletter to notify students, staff and faculty about upcoming OMA and other university wide events and programs.
• Update calendars as needed for Director and Associate Director.
• Additional administrative support for other senior level staff in the ODIandE.
2. Process Administration and Support
• Reserves and prepares facilities including technology needs.
• Identifies multiple campus venues to provide options for meetings.
• Schedules and arranges meetings for Director and others upon request.
• Troubleshoots technological media services; i.e., Skype, Zoom, technical equipment, and media outlets)
• Coordinates itineraries and details for new professional staff and participates in interviews for student work study students.
• Effectively and efficiently alert Director and/or Associate Director on matters pertaining directly to student-related issues, departmental questions, or any issues that may directly affect the productively of the staff in Office of Multicultural Affairs.
• Supports students in their programming, including programmatic reimbursements, room reservations, and ordering materials for event.
3. Maintains departmental website
• Oversee website, coordinate and make changes, with consultation with Director and Associate Director. Takes initiative to keep website up-to-date and to propose timely and effective ways to utilize the website.
• Attends all training regarding University policies and changes to website and works closely with LTS for resolving issues.
• Assists in the design layout and graphics for website based on feedback, input and ideas.
• Seeks out ways to incorporate social media and new web technology into program specific and Departmental websites.
4. Performs administrative support responsibilities for the department/work area
• Maintains inventory of office supplies and equipment.
• Schedule meetings and travel for Director.
• Maintains Office of Multicultural Affairs student staff schedules and analyzes ways to ensure student staff work more effective and efficient.
• Ensures fully-functioning and efficient workflow in the Multicultural Resource Center; ensures lounge space is clean and organized at all times; ensures supplies are ordered.
• Works closely and collaboratively with the Coordinator for the Center for Gender Equity and the Pride Center to ensure all offices are in clear communication with one another and to share Coordinator support when the three spaces put on programs together.
• Works closely with University scheduling for internal and external groups reserving the Multicultural Resource Center.
• Provides high level knowledge of Office of Multicultural Affairs programming for all constituents and directs them to appropriate resources when necessary.
5. Tracks and maintains budgets
• Compiles budget balance information into monthly spreadsheets and distributes to staff accordingly.
• Tracks expenditures on BANNER and resolves discrepancies.
• Communicates with vendors and/or outside resources to determine methods of payment.
• Processes payments; process transfers, reimbursements, and cash advances.
• Fill out paperwork for reimbursements, transfers, cash advances, settlements, and check requests when needed.
• Works efficiently and effectively with all on- and off-campus partners and vendors for transfers and purchases.
• Works with an established budget and responsible for staying within budget and following budget guidelines; resolves discrepancies; alerts Financial Manager to inconsistencies.
6. Supports Director and Associate Director through arranging meetings and scheduling Office related events.
• Schedules and coordinates meetings for Director and Associate Director, providing background information, if necessary, ensuring Director and Associate Director are prepared for meetings.
• Updates all university-wide calendars
• Arranges elements of Office of Multicultural Affairs programming including parking permits, reserving room locations, coordinating visitors' and speakers' travel and accommodations, ordering food, and ordering materials for events.
Special Considerations
Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist at inada@lehigh.edu
The duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor
Qualifications
• High school diploma or GED
• One to three years related work experience
• Excellent communication and interpersonal skills
• Willingness to learn and a strong work ethic
Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance, and credit history based upon the requirements of the position
Only complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed.
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