Associate Athletics Director for Business Operations
Colgate University
Hamilton, NY
Full-time
Education
Posted on April 19, 2024
Associate Athletics Director for Business Operations
Requisition Number: 2024A002Posting
Full Time/Part Time: Full Time
Division: Athletics
Department: Athletic Administration
Wage/Salary Range: $72,000 - $76,000
Department Statement:
The Associate Athletics Director for Business Operations provides strategic and effective leadership of the business and financial operations for the Colgate Athletics Department. This position is a highly visible leadership role requiring an individual with outstanding interpersonal skills, including diplomacy, tact and political savvy. This position will include sport oversight responsibilities and be a member of the Athletics Senior Leadership Team.
Accountabilities:
Primarily responsible for strategic and effective leadership of the business and finance operations for the Colgate Athletics Department. Oversight also includes equipment, information technology, revenue generation and sport oversight.
Responsible for the following:
- The preparation, management, and administration of department's long-term and daily financial activities, including:
- Responsible for ensuring compliance with NCAA, IRS, University and Department policies in business and finance.
- Liaison to Office of Finance and Accounting for annual preparation of NCAA FRS and EADA report submission and auditing.
- With coaches and staff members, develop and monitor sport and program budgets.
- Implement and maintain internal controls to provide reasonable assurance of effective and appropriate resource usage, accurate financial information, adherence to contractual obligations and agreements.
- Advise and collaborate with campus partners on financial matters, planning, and reporting.
- Perform daily business operations functions, including but not limited to:
- Approval of expense reports
- Paying of invoices
- Management of credit card limits
Other Expectations:
- Senior level leadership for the department
- Serve on department senior leadership team
- Provide direction, oversight, and leadership to PERA
- Serve on relevant campus committees as PERA representative
- Ensure effective communication of departmental strategies and goals to coaches, administrators, student-athletes, and other internal campus constituents.
- Supports positive relationships between the division and key stakeholders, to include alumni, local community, fans, parents, coaches, student-athletes, faculty and other University constituents.
- Supports the effective supervision of staff as assigned. Ensures selection and hiring of high-performing employees. Manages the appropriate distribution of work assignments and high-quality of employee work production. Monitors fair and accurate performance assessments and feedback to include identifying areas for professional development and documenting and conducting disciplinary measures, as needed.
- Provide sport supervision and continued evaluation of assigned varsity sport programs through effective oversight, communication and collaboration with Head Coaches. This will include sustained performance and execution in the following areas:
- Fiscal responsibility
- Scheduling conference and nonconference matches, practices, strength and conditioning, etc.
- Recruiting/roster management
- Student-athlete welfare and academic progress
- Manage disciplinary situations with coaching staff and student-athletes
- Compliance with conference, NCAA and university rules
- Evaluate and approve fundraising initiatives in partnership with University Advancement
- Support positive Head Coach relations with internal and external stakeholders
- Evaluation of student-athlete experience
- Evaluation of competitive success
- Evaluate job performance, develop and support the professional growth of all direct reports
- Role model positive behaviors and leadership for student-athletes, coaches and staff
- Maintain personal compliance with all relevant governing bodies to include:
- NCAA
- Patriot League
- ECAC Hockey
- Athletics Department
- University policies
Colgate Athletics Mission:
To be an inclusive community of competitive excellence
Athletics Department Values:
Thoughtful - Careful, reasoned, inclusive thinking
Driven - Relentless, energetic, focused pursuit of courageous goal
Enthusiastic - Passionate, positive, fun presence
Cohesive - Close—knit, collaborative, consistent teamwork
Bold - Creative, resourceful, fearless winners
This position has been designated as a Campus Security Authority (CSA), in accordance with the federal statutory requirements of the Jeanne Clery Act. CSAs are required to and responsible for reporting allegations of crimes they receive from students and employees to the Campus Safety Department.
Professional Experience/Qualifications
- Professional experience working in athletics administration or a similar setting.
- Ability to work cooperatively with university departments and internal and external constituents, strong leadership, management and interpersonal skills.
- Ability to initiate and complete projects independently
- Good written and oral communication skills
- Demonstrated experience with managing multiple tasks
- Proven ability to relate productively with a diverse population
- Working knowledge of all NCAA rules and regulations.
Preferred Qualifications
A minimum of 5 years of experience is preferred.
Education
A Bachelor’s degree is required, preferably in accounting, business administration, finance, economics, or related field.
A Master’s degree is preferred.
Other Information
Colgate University is committed to the principle of institutional control in administering its athletics program in a manner consistent with the NCAA, ECAC, and Patriot League rules. Each individual involved in the athletics division is obligated to maintain competency and knowledge of the rules, to act within his or her realm of responsibility in full compliance with the governing legislation, and to report any violation of NCAA, ECAC or Patriot League rules of which he or she is aware. Should a situation warrant further investigation, you have an affirmative obligation to cooperate full in the infractions process, including the investigation and adjudication of a case. The failure to do so can be grounds for your termination with cause.
Work Schedule:
Job Open Date:
04/15/2024
Job Close Date:
12/9/2024
Open Until Filled
Yes
Special Instructions Summary
EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.
Clery Act
CAMPUS CRIME REPORTING AND STATISTICS
The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.
To view the full job posting and apply for this position, go to: https://careers.colgate.edu/postings/5696
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