Administrative Coordinator, Student Support Services
Binghamton University
Binghamton, NY
Full-time
Administration / Clerical
Posted on April 24, 2024
About Binghamton University:
Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.
Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.
Binghamton merges rigorous academics, distinguished faculty, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.
We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.
Job Description:
Budget Title: Staff Assistant (SL-2)
Salary: $47,261
The Binghamton Student Support Services (SSS) Program is modeled after Binghamton University's successful TRIO SSS Program, a college retention program funded by the United States Department of Education. This new, institutionally-funded program seeks to demonstrate that earning a quality education and achieving life-long success is not limited by financial status, background, or disability. Our Bing SSS program aims to increase retention and graduation of first-generation and/or low-income (FGLI) students and/or students with disabilities.
Bing SSS is seeking a Coordinator who is committed to this mission and assists staff with essential day to day operations.
The Coordinator is under general supervision of the Associate Director for SSS. All SSS programs are housed within the Division of Student Affairs.
Administration Coordination/Organization
- Assist with the preparation and submission of grant applications
- Create and maintain a database to track program graduates using National Clearinghouse and other forms of contact
- Assist and maintain records to ensure the meeting of the USDA-Summer Food Program
- Submit professional staff and student assistant hiring paperwork; approve student timesheets by required deadlines; complete and submit quarterly time and effort reports
- Assist with the management of the Senior Director's Calendar
- Providing liaison between the Director/Department Chair and the professional staff of institution with respect to administrative matters
- Gathering research and statistical data as requested
- Supervising Graduate Assistants, Teaching Assistants and/or Student Interns
- Booking student and staff travel
- Assist in planning, creating, maintaining, and monitoring program budget
- Develop and perform routine monthly reconciliation and analysis for internal and external purposes
- Prepare and track purchase orders, invoices, vouchers, student stipends, travel requisitions and P-card requisitions
- Participate in weekly team meetings
- Compile information and announcements for listserv newsletter
- Coordinate logistical arrangements for all programming and activities such as workshops, large-scale events (such as TRIO Day, Senior Recognition, SSSemester Kickoff, etc.), meetings, professional staff and student position interviews, conferences, field trips, and summer programs
- Educate newcomers or interested students about the SSS Program (and provide guidance on how to apply via our website)
- Ensure confidentiality of student information following the federal Family Education Rights and Privacy Act (FERPA), financial aid guidelines, and college regulations
- Provide outstanding customer service to program participants, parents, and staff including external stakeholders
- Maintain bulletin board and storage room inventory
Requirements:
Visa sponsorship is not available for this position
- Bachelor's Degree and two years of responsible work experience
- Ability to build rapport and sustain relationships with students and staff
- High level of interpersonal communication, problem-solving, time management and organizational skills
- Highly skilled in Microsoft Excel/Google Sheets
- Proficiency in Microsoft Office/Google Workspace especially in Word/Docs PowerPoint/Slides, and Google Forms
- Excellent time management and well organized
- Attention to detail
- Ability to work independently and on a team
- Ability to maintain a welcoming and student-friendly environment
- Demonstrated ability to use, maintain, and manage databases and student information systems
- Experience and comfort working with diverse student populations, including but not limited to First-Generation, Low-Income (FGLI) students and underrepresented students
- Professional or personal experience in overcoming barriers similar to those confronting project participants is a plus
Additional Information:
Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.
Binghamton University is a tobacco-free campus.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov
Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/
Cover letters may be addressed "To the Search Committee."
Postings active on the website, accept applications until closure.
For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html
Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.
Application Instructions:
All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=174618
Deadline for Internal Applicants: May 7, 2024
Deadline for External Applicants: Open until filled
Review of applications will begin immediately and continue until the vacancy is filled.
Please submit:
- Resume,
- Cover letter, and
- Contact information for three professional references
